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Mail User Guide
You can delete email messages that you don’t need anymore to help keep your mailboxes manageable, and to free up storage space on your Mac or on the mail server. Deleted messages are available until they’re permanently erased.
Mail Access, view and manage mail from all your email accounts in one place. Get control of your inbox with new options to block unwanted senders and mute notifications from overly active threads. Create professional-looking email messages on the go with desktop-class text formatting tools. Outlook 2016 for Mac includes a new feature called one-click archiving. This feature allows you to quickly move an item from your Inbox or another folder to an archive folder. An archived item (or items) remains accessible, but doesn't clutter your Inbox. Archive messages with a single click.
Delete an email
- In the Mail app on your Mac, select a message.Thanks for using Apple Support Community.Prbhow to remove app from launcherSltLaunchpad is the iOS-like application launcher that came to Mac OS X with the release of 10.7 Lion. How to delete an app on a mac air. It’s a nice addition, but Launchpad can also be difficult and inconsistent to delete apps from. Apple may provide or recommend responses as a possible solution based on the information provided; every potential issue may involve several factors not detailed in the conversations captured in an electronic forum and Apple can therefore provide no guarantee as to the efficacy of any proposed solutions on the community forums. Apple Footer.This site contains user submitted content, comments and opinions and is for informational purposes only.
- Click the Delete button in the Mail toolbar or move the pointer over the message’s header, then click the Delete button that appears.Tip: To prevent the next message in the list from being automatically selected (and marked as read), press and hold the Option key when you delete the message.
If you set the “Move discarded messages” option to Trash in Viewing preferences in Mail, you can delete a message by swiping left on the trackpad with two fingers or by moving the pointer over a Mail notification, then clicking Trash.
Delete multiple emails
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- In the Mail app on your Mac, select messages or conversations in the list.All of the messages in a conversation will be deleted.
- Click the Delete button in the Mail toolbar or press the Delete key.
If you delete a mailbox, all of the messages in the mailbox are deleted.
You can search for a set of messages to delete. For example, you can search for messages dated August 1 through September 5, 2018 by entering “date:8/01/18-9/05/18” in the Mail search field. Or, search for messages from a specific person by entering a name in the search field. Then select and delete the found messages.
View deleted emails
Mac Mail Archive Settings
Whether you can view and retrieve messages after you delete them depends on how you set options in Mail preferences.
- In the Mail app on your Mac, choose Mail > Preferences, then click Accounts.
- Select an account, click Mailbox Behaviors, then check the setting for the Trash Mailbox option.
- If a mailbox is specified: You can view deleted messages in the Trash mailbox until they’re permanently erased. To retrieve a deleted message, drag it from the Trash mailbox to another mailbox.
- If None is specified: Deleted messages are removed and aren’t available in the Trash mailbox.
Permanently delete emails
In the Mail app on your Mac, do one of the following:
- Choose Mailbox > Erase Deleted Items, then choose an account.
- In the Mail sidebar, Control-click a Trash mailbox, then choose Erase Deleted Items.
Archive Mail App Mac Desktop
You can set the “Erase deleted messages” option in Mail preferences to have Mail permanently erase deleted messages for you at a specified time. See Change Mailbox Behaviors preferences.
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If you mistakenly delete messages, just drag them out of the Trash mailbox to another mailbox. Or select them in the Trash mailbox, then choose Message > Move to > [mailbox].
See alsoArchive emails in Mail on MacRestore mailboxes and their content in Mail on MacKeep mailboxes from getting too big in Mail on MacAdd or remove email accounts in Mail on Mac